Generate Email Replies Instantly

Acknowledge what the sender said, answer their question directly, and include a clear next step. Keep it concise — most replies should be shorter than the original email. Match the sender's level of formality unless you have a reason to adjust.

Thank them for thinking of you, give a brief honest reason, and offer an alternative if possible. Example: "Thanks for reaching out. I'm at capacity this quarter, but I'd recommend talking to [Name] who has experience in this area."

For most business emails, reply within 24 hours. For urgent requests from managers or clients, same-day is expected. If you need more time, send a quick acknowledgment: "Got it, I'll have a full response by [date]."

Only Reply All if your response is relevant to everyone on the thread. If you're answering a specific question or providing information only the sender needs, use Reply. When in doubt, reply to the sender only — you can always loop people in later.

Stay neutral and factual. Don't match their tone. Address the substance of their message without acknowledging the tone. Keep it short and professional. If the email is truly inappropriate, consider whether a phone call would be more productive.