Find the Best Meeting Time Across Time Zones

Convert the proposed time into every participant's local time before sending the invite, and aim for a slot where everyone falls within normal business hours. Always state the time zone explicitly — e.g. "3 PM ET / 8 PM GMT" — so nothing is left to interpretation. Once the invite is on the calendar, Google Calendar and Outlook convert automatically for each attendee, so the initial proposal is where mistakes happen.

Late morning on the US East Coast is the sweet spot: 10 AM–12 PM Eastern is 3–5 PM in London and 4–6 PM in Central Europe, which keeps everyone inside business hours. From the West Coast the window is tighter — 7–9 AM Pacific catches London before the end of its workday. Avoid US afternoons entirely, since most of Europe has already logged off.

Clock changes don't happen on the same dates everywhere: the US shifts in mid-March and early November, Europe in late March and late October, and many countries never change at all. During those mismatched weeks a recurring meeting can silently move an hour for some participants. This converter formats every time from the actual date in each zone's own rules, so DST is always accounted for — but double-check recurring meetings around transition dates.

Most of North America and Europe works roughly 9 AM–5 or 6 PM local time, though Spain often runs later and parts of Germany and Scandinavia start and finish earlier. In much of the Middle East the work week is Sunday–Thursday, so a Friday meeting won't work for colleagues in cities like Riyadh. When in doubt, treat 9 AM–6 PM Monday–Friday local time as a safe default and confirm.

Offer two or three specific options, each written in the other person's local time or in both zones — e.g. "Would Tuesday 4 PM your time (10 AM mine) work?" This removes the conversion burden from them and avoids ambiguity about whose clock you mean. A scheduling link or shared calendar also works well, since those render automatically in the viewer's time zone.