Generate an Out of Office Message
Pick a reason, choose your tone, and get a ready-to-use auto-reply. Copy it into Gmail or Outlook in 10 seconds.
Your Details
Reason
Tone
Out of Office
Automatic Reply: Out of Office
Out of Office
Frequently Asked Questions
What should an out of office message include?
A good out-of-office message covers three things: when you'll be back, a brief reason you're away, and who to contact for urgent matters. Keep it concise — people scan auto-replies quickly and just need the essentials.
How do I set up an out of office reply in Gmail?
Click the gear icon → See all settings. Scroll to the bottom of the General tab and find "Vacation responder." Turn it on, set your date range, enter your subject line and message, then click Save Changes.
How do I set up an out of office reply in Outlook?
In Outlook on the web, click the gear icon, then go to View all Outlook settings → Mail → Automatic replies. Toggle on automatic replies, set your start and end dates, paste your message, and click Save.
Should I include my phone number in an out of office message?
Only if you genuinely want to be reached by phone while you're away. For most vacations and personal leave, directing people to a colleague is better. Including your phone number defeats the purpose of being out of office.
How long should an out of office message be?
Under 5 sentences. People want three things from an auto-reply: confirmation that you're away, when you'll be back, and who to contact if it's urgent. Everything else gets skimmed.
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